Book a Demo →
Features · Organized by workflow

From load-in to delivery.

We've laid the product out the way you actually run an event — five stages, in order. Pick any stage to see what ApprovalTrack handles, and what it gets out of your way.

Jump → 01 Set up your event · 02 Build your team · 03 Photographers submit · 04 Clients review & approve · 05 Download approved
01
Workflow stage

Set up your event

Spin up an event in minutes. Galleries, deadlines, file-naming — set once, and can be reused across every shoot.

  • ✓ Events + galleries in minutes
  • ✓ Submission deadlines with auto-locking
  • ✓ Configurable file-naming templates
  • ✓ CSV gallery import for faster setup
Create Your Event
02
Workflow stage

Build your team

Invite photographers and managers by email. Everyone is scoped to exactly what they need — nothing more.

  • ✓ Invite photographers by email
  • ✓ Managers with permission controls
  • ✓ Photographers scoped to events
  • ✓ Invite once, assign to any future event instantly
Build Your Team
03
Workflow stage

Photographers submit

Drag-and-drop batch upload from any device. ApprovalTrack handles web optimization and EXIF without dropping a byte.

  • ✓ Drag-and-drop batch upload
  • ✓ Auto-generated web + thumbnail versions
  • ✓ EXIF preserved throughout
  • ✓ Submission auto-locks at deadline
Photographer Submit
04
Workflow stage

Clients review & approve

Send one link. Clients open it on any device, approve in bulk, and decisions land in real time.

  • ✓ Secure and private share links — no accounts required
  • ✓ Simple approve / reject UI
  • ✓ Bulk decisions with one tap
  • ✓ Audit trail: who approved it, who rejected it, and when
Client Approval
05
Workflow stage

Download approved

Filter, choose resolution, download. Zip includes photographer-credit CSV so social teams stop asking.

  • ✓ Filter: all / approved / rejected
  • ✓ Choose resolution: full or web
  • ✓ Photographer credit CSV included
  • ✓ Packaged zip, ready to hand off
Download Selections
Standout features

The smaller things that turn out to matter most.

Capabilities that don't fit cleanly into the workflow story — but the ones every team mentions on demo call number two.

Favorites & kudos
Photographers see which frames the client loved. Burnout-aware.
Storage management
Live gauges with warnings. No 11pm disk-full panic.
Trash + auto-purge
Soft-delete, configurable window. 30 days, then gone.
Multi-party approval
Sequential workflows. Internal, then client.
Mobile-ready everywhere
Upload from the pit, approve from the bus. No desktop required.
Client re-access flow
Link expired? Clients request access in one tap. You get notified, send a new link, done.
Deadline reminders
Photographers get a heads-up before the window closes. Fewer last-minute scrambles.
Download-ready notifications
Large gallery? Queue it and walk away. You'll know when it's ready.
See it on real frames

Bring a recent event. We'll walk through it together.

Demo is 30 minutes, real screens, and we'll set up an event with you live if you want.

Book a Demo → or email support@approvaltrackapp.com